1. Data protection at a glance
General information
The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data means any data by which you can be personally identified. For detailed information on data protection, please refer to the privacy policy set out below this text.
Data collection on this website
Who is responsible for collecting data on this website?
Data on this website is processed by the website operator. You will find their contact details in the section “Information on the controller” in this privacy policy.
How do we collect your data?
Some of your data is collected because you provide it to us. This may be, for example, data you enter into the waiting list or pilot programme form. Other data is collected automatically by our IT systems when you visit the website. This is primarily technical data (e.g. web browser, operating system or the time the page was accessed). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Part of the data is collected to ensure the website is provided without errors. We use the data submitted through the forms to inform you about the product launch and to initiate and handle your participation in the pilot programme.
What rights do you have regarding your data?
You have the right at any time to obtain information free of charge about the origin, recipients and purpose of the personal data stored about you. You also have the right to request that this data be corrected or deleted. If you have given consent to data processing, you may withdraw that consent at any time with effect for the future. You also have the right, under certain circumstances, to request that the processing of your personal data be restricted. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. You may contact us at any time regarding this and any other questions about data protection.
Analytics tools and third-party tools
When you visit this website, your browsing behaviour may be evaluated statistically. This is done with a cookieless, self-hosted analytics program (Umami). You will find detailed information on this in the “Analytics tools” section of this privacy policy.
2. Hosting and backend services
External hosting (Vercel)
This website is hosted externally. The personal data collected on this website is stored on the servers of the hosting provider. This may primarily involve IP addresses, contact requests, metadata and communications data, contact details, names, website accesses and other data generated via a website.
External hosting takes place for the purpose of fulfilling our contract with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of a secure, fast and efficient provision of our online offering by a professional provider (Art. 6(1)(f) GDPR).
We use the following hosting provider:
Vercel Inc.
440 N Barranca Ave #4133
Covina, CA 91723, USA
Data processing agreement
We have concluded a data processing agreement (DPA) for the use of the service named above. This is a contract required by data protection law which ensures that the provider processes our website visitors’ personal data only on our instructions and in compliance with the GDPR.
Backend database (Convex)
We use the database service Convex to store the data submitted through our forms (waiting list, pilot programme application). The provider is Convex, Inc., San Francisco, California, USA. The data entered into the form is stored on Convex’s servers.
The transfer of data to the USA is based on the European Commission’s standard contractual clauses. We have concluded a data processing agreement (DPA) with the provider which ensures that the data is processed only on our instructions and in compliance with the GDPR.
3. General information and mandatory disclosures
Data protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.
When you use this website, various items of personal data are collected. Personal data means data by which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.
We would like to point out that data transmission over the internet (e.g. when communicating by email) can have security gaps. Complete protection of data against access by third parties is not possible.
Information on the controller
The controller responsible for data processing on this website is:
Evelan GmbH
Ballindamm 39
20095 Hamburg
Phone: +49 40 88215940
Email: datenschutz@evelan.de
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses or similar).
Retention period
Unless a more specific retention period is stated within this privacy policy, your personal data remains with us until the purpose for processing it no longer applies. If you assert a justified request for deletion or withdraw your consent to data processing, your data will be deleted unless we have other legally permissible grounds for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion takes place once those grounds cease to apply.
General information on the legal bases for data processing on this website
If you have consented to the data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR where special categories of data under Art. 9(1) GDPR are processed. In the case of explicit consent to the transfer of personal data to third countries, the processing is additionally based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or to access to information on your device (e.g. via device fingerprinting), the processing is additionally based on Section 25(1) TDDDG. Consent can be withdrawn at any time. If your data is required for the performance of a contract or for pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. We also process your data where it is necessary for compliance with a legal obligation, on the basis of Art. 6(1)(c) GDPR. Processing may further be based on our legitimate interest under Art. 6(1)(f) GDPR. The legal bases relevant in each individual case are set out in the following paragraphs of this privacy policy.
Data protection officer
We have appointed a data protection officer.
heyData GmbH
Schützenstr. 5
10117 Berlin
Email: datenschutz@heydata.eu
Recipients of personal data
In the course of our business activities we work with various external parties. This sometimes requires personal data to be transferred to those external parties. We only pass personal data to external parties where this is necessary for the performance of a contract, where we are legally obliged to do so (e.g. disclosure of data to tax authorities), where we have a legitimate interest in the disclosure under Art. 6(1)(f) GDPR, or where another legal basis permits the disclosure. Where we use processors, we pass on our customers’ personal data only on the basis of a valid data processing agreement.
Withdrawal of your consent to data processing
Many data processing operations are only possible with your express consent. You can withdraw consent you have already given at any time. The lawfulness of the data processing carried out up to the withdrawal remains unaffected by the withdrawal.
Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)
IF THE DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THOSE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS THE PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION UNDER ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING IN SO FAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION UNDER ART. 21(2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or the place of the alleged infringement. This right to complain exists without prejudice to any other administrative or judicial remedy.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done where it is technically feasible.
Information, correction and deletion
Within the framework of the applicable statutory provisions, you have the right at any time to obtain free information about your stored personal data, its origin and recipients and the purpose of the data processing and, where applicable, a right to have this data corrected or deleted. You may contact us at any time regarding this and any other questions on the subject of personal data.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You may contact us at any time to do so. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of the personal data we hold about you, we generally need time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data happened or is happening unlawfully, you can request the restriction of the processing instead of deletion.
- If we no longer need your personal data but you need it to exercise, defend or establish legal claims, you have the right to request the restriction of the processing of your personal data instead of its deletion.
- If you have lodged an objection under Art. 21(1) GDPR, a balance must be struck between your interests and ours. As long as it has not been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data may – apart from being stored – only be processed with your consent or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.
SSL/TLS encryption
For security reasons and to protect the transmission of confidential content, such as enquiries you send to us as the site operator, this site uses SSL/TLS encryption. You can recognise an encrypted connection by the browser’s address line changing from “http://” to “https://” and by the lock symbol in your browser bar. When SSL/TLS encryption is active, the data you transmit to us cannot be read by third parties.
Objection to advertising emails
We hereby object to the use of contact data published under our legal-notice obligation for sending advertising and information material that has not been expressly requested. The operators of these pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example by spam email.
4. Data collection on this website
Cookies and local storage
This website does not use cookies for advertising purposes. Audience measurement is cookieless (see the “Analytics tools” section). Technically necessary storage technologies are used: your language setting may be stored in a cookie and your display setting (light/dark theme) in your browser’s local storage; the consent tool stores your consent decision (see the next section). This storage is necessary for the function you have requested and takes place on the basis of Section 25(2) no. 2 TDDDG and Art. 6(1)(f) GDPR.
Consent with CCM19
This website uses the consent technology of CCM19 to obtain your consent to the storage of certain cookies on your device or to the use of certain technologies, and to document this in compliance with data protection law. The provider of this technology is Papoo Software & Media GmbH, Auguststraße 4, 53229 Bonn (hereinafter “CCM19”).
When you enter our website, the following personal data is transmitted to CCM19: your consent(s) or the withdrawal of your consent(s), your IP address, information about your browser and your device, and the time of your visit to the website. CCM19 also stores a cookie in your browser in order to attribute the consents granted or their withdrawal to you. The data collected in this way is stored until you ask us to delete it, until you delete the CCM19 cookie yourself, or until the purpose for storing the data no longer applies. Mandatory statutory retention obligations remain unaffected.
CCM19 is used in order to obtain the legally required consents for the use of certain technologies. The legal basis for this is Art. 6(1)(c) GDPR. We have concluded a data processing agreement (DPA) for the use of the service named above.
Server log files
The provider of these pages automatically collects and stores information in so-called server log files, which your browser transmits to us automatically. These are:
- browser type and browser version
- operating system used
- referrer URL
- host name of the accessing computer
- time of the server request
- IP address
This data is not merged with other data sources. It is collected on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website — and the server log files have to be recorded for that purpose.
Waiting list
If you sign up for our waiting list, we process your email address in order to inform you about the product launch and the availability of Jexity Meet. The processing is based on your consent (Art. 6(1)(a) GDPR); consent can be withdrawn at any time, for example by email to the address given above. Your data remains with us until you ask us to delete it, until you withdraw your consent, or until the purpose for storing the data no longer applies.
Newsletter
If you would like to subscribe to our newsletter, we process your email address as well as the information needed to demonstrate your consent: the time of the sign-up, the IP address used for it and the browser identifier (user agent), plus the time and IP address of your confirmation. We do not collect any other data.
Sign-up uses the double opt-in procedure: after you enter your address we send you an email containing a confirmation link. Only once you confirm it do we add you to the mailing list. If you do not confirm, we delete your details automatically after 30 days. The legal basis is your consent (Art. 6(1)(a) GDPR); collecting the IP addresses and timestamps serves to demonstrate that consent (Art. 7(1) GDPR) and our legitimate interest in preventing abusive sign-ups (Art. 6(1)(f) GDPR).
You can withdraw your consent at any time with effect for the future: via the unsubscribe link in every newsletter, via our unsubscribe page (where you can request the unsubscribe link by email yourself), or by email to the address given above. After withdrawal we delete the IP addresses and the browser identifier stored as evidence. We keep your email address on a suppression list so that you are not contacted again by mistake; the basis for this is our legitimate interest in respecting your objection (Art. 6(1)(f) GDPR).
Newsletter and confirmation emails are sent via Amazon Simple Email Service (Amazon SES), a service of Amazon Web Services EMEA SARL, 38 avenue John F. Kennedy, L-1855 Luxembourg. Your email address and the content of the message are transmitted to Amazon SES in the process. The basis for this is a data processing agreement pursuant to Art. 28 GDPR.
Application for the pilot programme
If you apply for our pilot programme via the form, we process the data you provide (name, company, business email address, and optionally team size and message) in order to handle your application, to contact you and to run the pilot programme. The processing takes place for the performance of pre-contractual measures (Art. 6(1)(b) GDPR) and on the basis of our legitimate interest in dealing effectively with the enquiries addressed to us (Art. 6(1)(f) GDPR).
The data you enter remains with us until you ask us to delete it or until the purpose for storing the data no longer applies (e.g. once the pilot programme or your application has concluded). Mandatory statutory provisions — in particular retention periods — remain unaffected.
Enquiry by email or telephone
If you contact us by email or telephone, your enquiry including all personal data arising from it (name, enquiry) will be stored and processed by us for the purpose of handling your request. We do not pass this data on without your consent. This data is processed on the basis of Art. 6(1)(b) GDPR where your enquiry is connected with the performance of a contract or is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in dealing effectively with the enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) where this was requested; consent can be withdrawn at any time.
The data you send us via contact enquiries remains with us until you ask us to delete it, until you withdraw your consent to storage, or until the purpose for storing the data no longer applies (e.g. once your request has been dealt with). Mandatory statutory provisions — in particular statutory retention periods — remain unaffected.
5. Analytics tools
Umami (self-hosted, cookieless)
This website uses the open-source web analytics service Umami for audience measurement. Umami is hosted on our own instance operated by Evelan GmbH (analytics.evelan.de); no transfer to third parties takes place. Umami does not use cookies and does not store any information on the user’s device. Only anonymised or aggregated data is processed (e.g. pages accessed, referrer, browser type, device type, approximate region of origin); the IP address is not stored permanently and no cross-site or cross-device recognition takes place. This data does not allow any conclusions to be drawn about individual persons.
The processing is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the anonymised analysis of user behaviour in order to optimise its web offering. Because Umami sets no cookies and neither stores nor reads information on the device, consent under Section 25 TDDDG is not required.
6. Plugins and tools
Fonts (locally hosted)
To display fonts consistently, this site uses web fonts installed locally on our server. No connection to third-party servers (e.g. Google) takes place.
7. Audio and video conferencing
We use online conferencing tools to communicate with prospective and pilot customers (e.g. onboarding appointments as part of the pilot programme). When you communicate with us by video or audio conference, your personal data is collected and processed by us and by the provider of the respective conferencing tool. In doing so, the conferencing tools collect all data you provide in order to use them (email address and/or your telephone number) as well as technical data required to handle the online communication (e.g. IP addresses, device information).
The conferencing tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Their use also serves to simplify and speed up communication with us and our company in general (legitimate interest within the meaning of Art. 6(1)(f) GDPR).
Google Meet
We use Google Meet. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. For details of the data processing, please see Google’s privacy policy. The company is certified under the “EU-US Data Privacy Framework” (DPF). We have concluded a data processing agreement (DPA) for the use of the service named above.
This page is an English translation of our German privacy policy.